2017 MPS Annual Meeting

Thursday, October 19th – Friday, October 20th 2017

Simons Foundation
Gerald D. Fischbach Auditorium
New York, New York

Register here
Deadline: September 11, 2017

The Mathematics and Physical Sciences Annual Meeting will gather together Simons Investigators, Simons Fellows, Simons Society of Fellows and Math + X Chairs and Investigators to exchange ideas through lectures and informal discussions in a scientifically stimulating environment.

Agenda

Thursday, October 19
8:30 AM Check-in & Breakfast
9:30 AM Program
10:30 AM Break
11:00 AM Program
12:00 PM Lunch
1:30 PM Program
2:30 PM Break
3:00 PM Program
4:00 PM Break
4:30 PM Program
6:00 PM Dinner @ W Union Square
Friday, October 20
8:30 AM Check-in & Breakfast
9:30 AM Program
10:30 AM Break
11:00 AM Program
12:00 PM Lunch
1:00 PM Program
2:00 PM Meeting Conlcudes

Travel

Air and Train

The foundation will arrange and pay for all air and train travel to the Annual Meeting. Please provide your travel specifications by clicking the registration link above.

Ground Transportation

Arrival

Those arriving on Wednesday, October 18th via an NY area airport or train station are asked to take a taxi or public transportation to the W Union Square located in Manhattan. Please retain your cab receipt for reimbursement.

Those arriving on Thursday, October 19th will be contacted by Emily Klein to arrange transportation directly to the Simons Foundation.

Departure

The foundation will arrange transportation for all participants departing on Friday, October 20th and Saturday, October 21st back to their departing airport or train station.

Departure notices will be delivered shortly after check-in. Included in the notice will be departure times to New York area airports and train stations. Elise Volpe will be available via email or phone to assist with train and airline issues.

Personal Car

For participants driving to Manhattan, the W Union Square offers valet parking, the fees of which are covered by the foundation. Please note that there are no in-and-out privileges when using the hotel’s garage, therefore it is encouraged that participants walk or take public transportation to the Simons Foundation.

Subway/Bus/Taxi

The Simons Foundation will reimburse travel by subway, bus or taxi. Please submit receipts with your expense report following the meeting.

Hotel

All attendees requiring accommodations are hosted by the foundation for a maximum of three nights at the W Union Square, located at 201 Park Avenue South, NY, NY 10003, between 17th and 18th Streets.

Any additional nights are at the attendee’s own expense.

To arrange accommodations, please register at the link above.

For driving directions to the W Union Square, please click here.

Meals

The Simons Foundation will provide the following meals:
  • Thursday breakfast, lunch and dinner
  • Friday breakfast and lunch

Guests will not be reimbursed for meals purchased at these times.

All other meals outside those listed above are reimbursable per the foundation’s expense reimbursement policy. Receipts are required for any expense over $50 USD.

Contacts

Travel Assistance

Elise Volpe, Protravel International
Simons.Foundation(replace this with the @ sign)protravelinc.com
(516) 465-1006

Registration, Hotel and General Meeting Assistance

Meghan Fazzi
Senior Executive Assistant, Simons Foundation
mfazzi(replace this with the @ sign)simonsfoundation.org
(212) 524-6080

Ground Transportation

Emily Klein
Program Associate, Simons Foundation
eklein(replace this with the @ sign)simonsfoundation.org
(646) 751-1262

Travel Policy