Organizers Spring – Summer 2026
Chi-Ning Chou
Pierre-Etienne Fiquet
Zahra Kadkhodaie
CCN’s Seminars are held in person on Wednesdays 11.30am – 12.30pm.
There will be a group lunch in our common area immediately after the talk, the speaker and attendees are all encouraged to join so that discussions can continue.
Speakers usually have 1:1 meetings with our researchers and trainees (students and postdocs) before and after the talk. Meetings with others at the Flatiron Institute at large, particularly at CCM and CCB, are also welcomed. A sample schedule can be found below.
We ask speakers to please provide your talk title and abstract at least 1 week prior to the date of your talk.
Please plan your talk for ~45 minutes and ~15 minutes for Q&A.
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Below is a sample schedule for invited Speakers. Schedules are usually finalized around 1-2 days prior to the talk, however, we will do our best to send it as early as possible.
Start End # mins 9:00 AM 9:05 AM 5 Meet host, settle in, quick tour if there's time 9:05 AM 9:35 AM 30 1:1 meeting 9:05 AM 9:35 AM 30 1:1 meeting 9:40 AM 10:10 AM 30 1:1 meeting 10:15 AM 10:45 AM 30 1:1 meeting 11:20 AM 11:30 AM 10 Set up 11:30 AM 12:30 PM 60 Talk 12:30 PM 1:30 PM 60 Lunch 1:35 PM 2:05 PM 30 1:1 meeting 2:10 PM 2:40 PM 30 1:1 meeting 2:45 PM 3:15 PM 30 1:1 meeting 3:20 PM 3:50 PM 30 break or 1:1 meeting 3:55 PM 4:25 PM 30 1:1 meeting 4:30 PM 5:00 PM 30 1:1 meeting
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Our travel agency (FCM) will handle hotel and transport arrangements.
We kindly ask Speakers to complete this travel form 2-4 weeks prior to the date of their talk. Once travel details have been submitted, FCM will work with the traveler directly to finalize the trip.
Flights with in-air flight time of 3 hours or less will be booked in Economy class.
Flights with in-air flight time over 3 hours can be booked in Economy or Premium Economy class.
Upgrades to higher classes must be covered by the traveler.Speakers usually stay at The Evelyn hotel which is a 7-10 minute walk to CCN.
For those traveling from the east coast, CCN will cover 1-2 nights of lodging.
For those traveling from the west coast or internationally, CCN will cover 2-3 nights of lodging.
Minibar and other hotel incidentals are not covered.We will also cover meals and incidental expenses during the visit (eg. taxi to/from airport/hotel).
Please be sure to keep copies of your receipts.
Meal thresholds per day are:
$50 for breakfast and/ or lunch combined
$75 for dinnerTravel changes and cancellations must be communicated as soon as possible with FCM.
If you require additional accommodations, please contact our admin team ([email protected]).
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Invited Seminar speakers will be provided with an honorarium of $500.
Speakers must complete this form in order for our Finance team to process your honorarium AND reimbursement.
Speakers choosing to opt out of the Honorarium do not need to fill out the form. Our Finance team will provide a link to Concur instead to process your reimbursement (our expense management platform).Once the visit is over, we ask speakers to please provide receipts for reimbursement within 2 weeks.